Submission guidelines

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Please read the guidelines in full before submitting your manuscript.
Manuscripts not conforming to these guidelines may be returned.

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This Journal is a member of the Committee on Publication Ethics.

The Journal recommends that authors follow the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).

Sage is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the author responsibilities section on the Sage Journal Author Gateway.

We also encourage you to familiarize yourself with our Editorial Policies and our Publication Ethics Policies.

Sage Publishing disseminates high-quality research and engaged scholarship globally, and we are committed to diversity and inclusion in publishing. We encourage submissions and peer review from a diverse range of authors and reviewers from across all countries and backgrounds. Read our diversity, equity, and inclusion pledge.

There are no fees payable to submit or publish in this journal. Open access options are available – see below.

Please read the guidelines below then submit your manuscript here.

Access: Subscription
Accepts preprints? Yes
Identity transparency: Single anonymized

There are no fees payable to submit or publish in this journal.

Figures submitted in color will be published in color in the online version of the journal at no cost. For specifically requested color reproduction in print, you will receive information regarding the costs from Sage after receipt of your accepted article.

Optional open access publishing is available for a fee via the Sage Choice program, and Open Access agreements, where authors can publish open access either discounted or free of charge depending on the agreement with Sage. Find out if your institution is participating by visiting Open Access Agreements at Sage. Open Access agreement eligibility is determined by the corresponding author’s affiliation matching an agreement at acceptance. For more information on Open Access publishing options at Sage please visit Sage Open Access.

For information on funding body compliance, and depositing your article in repositories, please visit Sage’s Author Archiving and Re-Use Guidelines and Publishing Policies.

Open access fees do not cover page or color charges and are charged separately.

Your article must be within the scope of the journal and be of sufficient quality. If not, it will not be reviewed. Please read the journal’s Aims and Scope to see if your article is appropriate.

The manuscript must be your original work, you must have the rights to the work, and you must have obtained and be able to supply all necessary permissions for the reproduction of any copyright works not owned by you, including figures, illustrations, tables, lengthy quotations, or other material previously published elsewhere.

Organization of Your Manuscript

Writing Tips

Double space your manuscript

Submissions are required to be fewer than 5,000 words

•    When itemizing words or phrases in a list, use letters in parentheses (i.e., (a), (b), and (c)); 

•    Whenever possible, use lower case first letters of words or phrases. Proper names, titles, and places need upper case first letters but most other words and phrases do not.  For example, use “advanced practice registered nurse” or “registered nurse.” Consult APA or other resources for assistance; 

•    Avoid vertical lists. Whenever possible, use continuous paragraph formats; 

•    Discussion section is one of the most important sections of the paper. Avoid rhetoric and unsubstantiated claims. Use active voice and specify which individuals or organizations you propose take certain steps. Be sure to address limitations of your manuscript and its implications for practice, research and policy. 

•    If submitting manuscripts that were used for academic assignments or presentations at conferences be sure to edit and revise them for a peer-reviewed journal with a global readership. A good paper for use in one context is not necessarily a good peer-reviewed manuscript.

•    Manuscripts that lack balanced discussion or analysis of issues or argue for a specific political party, candidate, or ideological perspective fall beyond our mission and will not be accepted. 

•    Writing tips:

a)    Use the following formats for words that are frequently used in policy papers:

    health care    policymakers    policymaking    health care reform,    policy stakeholders (compared to general stakeholders).

b)    Clarify the level of government you are referring to. Do not assume that all readers know if it is a federal, state, or global issue or organization.c)    Avoid terms such as “currently” or “recently.” What’s current or recent now will not be so when readers see your article in the future. Instead, specify when the data were collected. For example, “As of 2017, x number of nurses worked full time in the US (citation).”d)    If using terms such as “federally qualified health centers” or “value-based payment,” be sure to define and explain them, with citations. Do not assume that readers know what they mean.e)    If writing about Medicare, Medicaid or other government programs, provide brief explanatory text with citations.f)    When referring to a member of Congress, use this format: Representative (or Senator) Firstname Lastname (Republican or Democrat-StateAbbreviation per APA).g)    Avoid passive voice. Only use active voice. If unsure about the difference, consult the APA manual.h)    Avoid sweeping generalizations, such as “nurses must be active in policy.” Instead, specify which individual nurses and nurse organizations, should be active in what aspect of a particular policy. Include potential non-nursing collaborators, including specific organizations. 

•    IMPORTANT: PERMISSION – Authors are responsible for securing permission to reproduce all copyrighted tables, figures, or materials before they are published in PPNP. A copy of the written permission must be included with the manuscript submission.

Article Types

Editorial

Written by the editor or their designate.

Letters to the Editor

Letters to the Editor should consist of one or two paragraphs totaling no more than 500 words, no abstract, no subheadings and fewer than 8 references (one author, et al., no titles). If an abstract is included, it will automatically be made the first paragraph. Letters should not include figures or research material.

Letters to the Editor commenting on a previously published paper in the journal may be shared with the original authors, and they will be allowed a response to the submitted Letter to the Editor, if they desire.

Policy Analysis

Focus should be about public policy related to health and health care. The manuscript is an analytical-type applying or structured by theory (which could be a policy analysis guide or policy theory) and supported by evidence. The manuscript should Identify the issue, assess various solutions and stake holder issues, and identify one or more choices for a better outcome. There is a 5,000-word limit (not including references or abstract) a limit of 40 references and 5 tables. See the following for suggestions of  models:  

Empirical Articles

Data-based manuscripts include an abstract and should present original work, which advances knowledge or understanding. The manuscripts need to include an introduction, a well-reported methodology, results, and a discussion of the results in the context of the published literature. There is a 5,000-word limit (not including references or abstract). There is a limit of five tables and 40 references. Additional material may be in supplemental material that will only appear in the electronic version of the published article. 

Nursing Counts

These are concise, focused reports of original research. Manuscripts must be 600 words or fewer that report empirical data about nurses and nursing. Include no more than two tables and six or fewer references. The material should be useful to policy makers. Data could be from existing sources (e.g. HRSA, Bureau of Labor Statistics) and/or early findings from author’s data.

Literature Review

A critical and comprehensive review of current relevant literature, identifying limitations in knowledge and a rationale for the study. The main aim of having such pieces is to offer readers an opportunity to understand the significance of developments in areas of the discipline of which they might otherwise be unaware. There is a word limit of 8,000 words, which includes abstracts and references. There is a limit of 8 combined figures and tables. Review is a generic term and generally refers to narrative. Systematic Reviews and Meta-analyses will always specifically be called that. PRISMA should be standard for systematic reviews and meta-analyses (see www.prisma-statement.org).

History

History and health policy are intrinsically intertwined as history informs policy, and subsequently, nursing practice.  History is about choices, and how individuals make choices within particular social structures, cultures, and times.  We invite papers that will address the history of health policy rigorously and from the standpoint of choices made by institutions and individuals that shaped health policy over time.

Clinical trial registration

The journal conforms to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first participant enrollment as a condition of consideration for publication. The trial registry name and URL, and registration number must be included at the end of the abstract.

Reporting guidelines

Your manuscript must follow the relevant EQUATOR Network reporting guidelines, depending on the type of study. The EQUATOR wizard can help identify the appropriate guideline. You will need to upload the appropriate checklist with your submission.

Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives.

If your research involves animals, you will be asked to confirm that you have carefully read and adhered to the ARRIVE guidelines.

Formatting your manuscript

Accepted file types

The preferred format for your manuscript is Word. You do not need to follow a template, but please ensure your heading levels are clear, and the sections clearly defined.

Your article title, keywords, and abstract all contribute to its position in search engine results, directly affecting the number of people who see your work. For details of what you can do to influence this, visit How to help readers find your article online.

Title

Your manuscript’s title should be concise, descriptive, unambiguous, accurate, and reflect the precise contents of the manuscript. A descriptive title that includes the topic of the manuscript makes an article more findable in the major indexing services.

Abstract

Please include a structured abstract of 250 words between the title and main body of your manuscript that concisely states the purpose of the research, major findings, and conclusions. If your research includes clinical trials, the trial registry name and URL, and registration number must be included at the end of the abstract. Submissions that do not meet this requirement will not be considered.

Place the abstract at the beginning of the main document, followed by a page break. Use narrative writing and avoid headings followed by colons (such as “Purpose: or “Methods:”). Use of first or third person is acceptable as long as you are consistent throughout the abstract and paper. Abstracts should briefly describe the paper’s background, main purpose, methods, overall results, and discussion. Omit authors’ names;.

For clinical trials, the trial registry name and URL, and registration number must be included at the end of the abstract.

Keywords

Please include a minimum of 3-5 keywords, listed after the abstract. Keywords should be as specific as possible to the research topic.

Please copy and paste your abstract into the MeSH on Demand search tool and click Search. Select the most relevant and specific keywords from the results and enter them below using lowercase letters only. If the suggested keywords are not specific enough, please rewrite your abstract with more specific language. A minimum of three keywords must be entered, but it is recommended that you use more. Please only use MeSH keywords to help researchers find your manuscript.

Artwork, figures, and other graphics

For guidance on the preparation of illustrations, pictures, and graphs in electronic format, please read Sage’s artwork guidelines.

Figures supplied in color will appear in color online regardless of whether or not these illustrations are reproduced in color in the printed version. If you have requested color reproduction in the print version, we will advise you of the costs on receipt of your accepted article.

Please ensure that you have obtained any necessary permission from copyright holders for reproducing any illustrations, tables, figures, or lengthy quotations previously published elsewhere. For further information including guidance on fair dealing for criticism and review, please see the Frequently Asked Questions page on the Sage Journal Author Gateway.

Acknowledgments

If you are including an Acknowledgements section, this will be published at the end of your article. The Acknowledgments section should include all contributors who do not meet the criteria for authorship. Per ICMJE recommendations, it is best practice to obtain consent from non-author contributors who you are acknowledging in your manuscript.

Writing assistance and third party submissions: if you have received any writing or editing assistance from a third-party, for example a specialist communications company, this must be clearly stated in the Acknowledgements section and in the covering letter. Please see the Sage Author Gateway for what information to include in your Acknowledgements section. If your submission is being made on your behalf by someone who is not listed as an author, for example the third-party who provided writing/editing assistance, you must state this in the Acknowledgements and also in your covering letter. Please note that the journal editor reserves the right to not consider submissions made by a third party rather than by the author/s themselves.

Author contributions

You will be asked to list the contribution of each author as part of the submission process. Please include the Author Contributions heading within your submission after the Acknowledgements section. The information you give on submission will then show under the Author Contributions heading later at the proofing stage.

Statements and declarations

To ensure proper anonymization, please include a section with the heading ‘Statements and Declarations’ on your title page, after the Acknowledgements section [and Author Contributions section if applicable] including each of the sub-headings listed below. If a declaration is not applicable to your submission, you must still include the heading and state ‘Not applicable’ underneath. Please note that you may be asked to justify why a declaration was not applicable to your submission by the Editorial Office. This information will be added to the end of your published paper.

Ethical considerations

Please include your ethics approval statements under this heading, even if you have already included ethics approval information in your methods section. If ethical approval was not required, you need to explicitly state this. You can find information on what to say in your ethical statements as well as example statements on our Publication ethics and research integrity policies page.

All papers reporting studies involving human participants, human data or human tissue must state that the relevant Ethics Committee or Institutional Review Board approved the study, or waived the requirement for approval, providing the full name and institution of the review committee in addition to the approval number. If applicable, please also include this information in the Methods section of your manuscript.

Please include any participant consent information under this heading and state whether informed consent to participate was written or verbal. If the requirement for informed consent to participate has been waived by the relevant Ethics Committee or Institutional Review Board (i.e. where it has been deemed that consent would be impossible or impracticable to obtain), please state this. If this is not applicable to your manuscript, please state ‘Not applicable’ in this section. More information and example statements can be found on our Publication ethics and research integrity policies page.

Submissions containing any data from an individual person (including individual details, images or videos) must include a statement confirming that informed consent for publication was provided by the participant(s) or a legally authorized representative. Non-essential identifying details should be omitted. Please do not submit the participant’s actual written informed consent with your article, as this in itself breaches the patient’s confidentiality. The Journal requests that you confirm to us, in writing, that you have obtained written informed consent to publish but the written consent itself should be held by the authors/investigators themselves, for example in a patient’s hospital record. The confirmatory letter may be uploaded with your submission as a separate file in addition to the statement confirming that consent to publish was obtained within the manuscript text. If this is not applicable to your manuscript, please state ‘Not applicable’ in this section.

Declaration of conflicting interest

The journal requires a declaration of conflicting interests from all authors so that a statement can be included in your article. For guidance on conflict of interest statements, see our policy on conflicting interest declarations and the ICMJE recommendations.

If no conflict exists, your statement should read: ‘The author(s) declared no potential conflicts of interest with respect to the research, authorship, and/or publication of this article’.

Funding statement

All articles need to include a funding statement, under a separate heading, even if you did not receive funding. You’ll find guidance and examples on our Funding page.

Data availability

The Journal is committed to facilitating openness, transparency and reproducibility of research, and has the following research data sharing policy. For more information, including FAQs please visit the Sage Research Data policy pages.

Subject to appropriate ethical and legal considerations, authors are encouraged to:

  • Share your research data in a relevant public data repository
  • Include a data availability statement linking to your data. If it is not possible to share your data, use the statement to confirm why it cannot be shared.
  • Cite this data in your research

Reference style and citations

The journal follows the APA reference style. View the APA guidelines to ensure your manuscript conforms.

All citations in the text must be listed in the references and all references must have a corresponding text citation. Authors are required to confirm this before submission. References should be included in the main document and not uploaded separately. Use the Publication Manual of the American Psychological Association (7th ed.) for in-text citation and reference formatting. Limit references to 40 or less. Provide the full URL for the article (this should include the article DOI), if the article is hosted online. Otherwise, please provide the DOI, if available. This APA style blog post, discussing the DOI Display Guidelines Update (March 2017), provides some more helpful information around this initiative. 

Every in-text citation must have a corresponding citation in the reference list and vice versa. Corresponding citations must have identical spelling and year.

Authors should update any references to preprints when a peer reviewed version is made available, to cite the published research. Citations to preprints are otherwise discouraged.

Supplemental material

This Journal can host additional materials online (e.g. datasets, podcasts, videos, images etc.) alongside the full text of the article. Your supplemental material must be one of our accepted file types. For that list and more information please refer to our guidelines on submitting supplemental files.

English language editing services

Authors seeking assistance with English language editing, translation, or figure and manuscript formatting to fit the journal’s specifications should consider using Sage Author Services. Visit Sage Author Services for further information.

As part of the submission process you will need to confirm that this is your original work, that you have the rights in the work, that this is for first publication in this Journal, that it is not being considered for/has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you.

Please see our guidelines on prior publication and note that the journal may accept submissions of manuscripts that have been posted on preprint servers.

Preprints

The journal will consider submissions of manuscripts that have been posted on preprint servers.

Please enter the preprint DOI in the designated field when submitting your manuscript. We advise that you inform the Journal Editorial office about your posted preprint at submission.

Note that you should not post an updated version of your manuscript on a preprint server while it is being peer reviewed.

Learn more about our preprint policy.

Submission site

Submit your manuscript online via Sage Track.

IMPORTANT: Please check whether you already have an account in Sage Track before trying to create a new one. If you have reviewed or authored for the journal in the past year it is likely that you will have had an account created. For further guidance on submitting your manuscript online please visit ScholarOne Online Help.

Manuscripts should only be submitted with the consent of all contributing authors. The individual responsible for submitting the manuscript should carefully check that all those whose work contributed to the manuscript are listed as authors.

Ensure you upload all relevant manuscript files, including any additional supplemental files (including reporting guidelines where relevant).

Authorship

Please view our authorship policies, which includes information on criteria for authorship, who should be the corresponding author and more.

Please note that AI chatbots, for example ChatGPT, should not be listed as authors. For more information see the policy on Use of ChatGPT and generative AI tools.

Files

  • Cover letter. To help the Editor in their preliminary evaluation, please indicate why you think the manuscript suitable for publication.

  • Title Pageshould include:

    •    Full Article Title: concise and informative

    •    Running Header: an abbreviated form of the title

    •    Each author’s complete name, credentials, title or position, institutional affiliation(s), and contact information (postal address, e-mail address, and telephone number

    •    Indicate which author will be the corresponding author. 

    •    Key Words:  Please copy and paste your abstract into the MeSH on Demand search tool and click Search. Select the most relevant and specific keywords from the results and enter them below using lowercase letters only. If the suggested keywords are not specific enough, please rewrite your abstract with more specific language. A minimum of three keywords must be entered, but it is recommended that you use more. Please only use MeSH keywords to help researchers find your manuscript.

    •    Acknowledgments: Include funding source and grant number or other acknowledgements. All contributors who do not meet the criteria for authorship should be listed in the acknowledgements section. Examples include a person who provided purely technical help or a department chair who provided general support.

  • Your manuscript, properly formatted according to all stipulations above, and within the scope of the journal.
  • Figures and images.
  • Supplemental material. This journal can host additional materials online (e.g. datasets, podcasts, videos, images, etc) alongside the full-text of the article. Your supplemental material must be one of our accepted file types. For that list and more information please refer to our guidelines on submitting supplemental files.

Other information required for submission

  • ORCID ID of the submitting author.
    • It is strongly encouraged that all co-authors ensure their ORCID IDs are linked to their accounts in the submission system prior to article acceptance, as this is the only way to have their ORCID ID present on the published article. ORCID IDs cannot be added to manuscripts after acceptance/publication. Please note that each co-author must log in to the submission system to add their own ORCID ID to their account. To add an ORCID ID, edit your account, click the link when prompted, and sign into your ORCID account to validate your ID. You will then be redirected back to the submission system and your ORCID ID will become part of your accepted publication’s metadata.
    • Please create an ORCID ID if you do not already have one or visit our ORCID homepage to learn more.
  • Complete list of authors, with their institutional affiliations.
    • The author information you enter at submission must exactly match what is included on your manuscript and/or title page, including full names, academic affiliations, and corresponding author contact details.
    • The listed affiliation should be the institution where the research was conducted. If an author has moved to a new institution since completing the research, the new affiliation can be included in a note at the end of the manuscript.
    • All listed authors must meet the criteria for authorship (above).
    • All persons eligible for authorship must be included at the time of submission.
    • All authors must have given consent for the manuscript to be submitted in its current form.
  • Keywords: During submission, you may be asked to select or enter keywords for your manuscript. These keywords are used to match appropriate reviewers to your manuscript.
  • The number of figures, tables, and words in your manuscript.
  • Funder information: Name, grant/award number.
  • You may be required to enter your declaration of conflicting interest as part of the submission process, in addition to listing it on your manuscript and/or title page. Please have it on hand.
  • If you have posted your manuscript to a preprint server, you will be asked to supply the DOI (this does not prohibit submission, but no changes should be made to the preprint version while your manuscript is under evaluation in this journal). Please see our guidelines on prior publication. If the article is accepted for publication, the author may re-use their work according to the journal's author archiving policy. If your manuscript is accepted, you must include a link in your preprint to the final version of your published article.

The following summary describes the peer review process for this journal:
Identity transparency: Single-anonymized
Reviewer interacts with: Editor
Review information published: None

Your manuscript will undergo an initial evaluation. If it does not conform to the requirements laid out in these guidelines, it will be returned to you for amendments prior to peer review. Manuscripts may be desk rejected without peer review at this point if they are out of scope for the journal or otherwise unsuitable.

After passing the initial evaluation, your manuscript will then be peer reviewed. You can log in at any time to check the status of your manuscript. We will notify you when a decision has been reached.

The journal operates a conventional single-anonymized reviewing policy in which the reviewer’s name is always concealed from the submitting author. Two independent reviews are required for a manuscript to reach a Revise or Accept decision, with the exception of the following manuscript types: Editorials and Letters to the Editor.

To ensure the integrity of the peer review process we assign reviewers and cannot accept author recommendations.

All manuscripts are reviewed as rapidly as possible, while maintaining rigor. Reviewers make comments to the author and recommendations to the Editor who then makes the final decision on all manuscripts, including those appearing in a special issue or special collection. The Editor or members of the Editorial Board may occasionally submit their own manuscripts for possible publication in the Journal. In these cases, the peer review process will be managed by alternative members of the Board and the submitting Editor/Board member will have no involvement in the decision-making process.

The journal has an Editorial Board who serve the journal as external peer reviewers. Each member of the Editorial Board are active researchers in the field and selected based on strict criteria, ensuring they possess the necessary expertise and experience. The Editor(s) may use one Editorial Board Member as a reviewer for each manuscript, and will then reach beyond this pool to include additional reviewers to meet the required number before a decision can be made. This ensures a comprehensive and robust peer review process, aligning with our commitment to publish the most credible and valid research. Care is taken not to invite any Editorial Board Member that has any potential conflict of interest with any author of the paper.

As a COPE member we engage with multiple forms of post-publication discussion in line with wider guidance from Sage: Commentaries, Critiques and Responses.

You can view our complaints and appeals policy here.

Read Sage's complete peer review policy.

Plagiarism

The journal and Sage take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. Please read Sage's complete policy on plagiarism and the actions we may take.

Contributor’s Publishing Agreement

Before publication, we require the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. Sage’s Journal Contributor’s Publishing Agreement is an exclusive license agreement which means that the author retains copyright in the work but grants Sage the sole and exclusive right and license to publish for the full legal term of copyright. Exceptions may exist where an assignment of copyright is required or preferred by a proprietor other than Sage. In this case copyright in the work will be assigned from the author to the society. For more information please visit the Sage Journal Author Gateway.

Preprints

If your manuscript was posted on a preprint server prior to acceptance, you must include a link in your preprint to the final published version of your published article.

Production

Your Sage Production Editor will keep you informed as to your article’s progress throughout the production process. Proofs will be made available to the corresponding author via our editing portal, Sage Edit, or by email, and should be returned promptly to avoid delaying publication. Authors are reminded to check their proofs carefully to confirm that all author information, including names, affiliations, sequence, and contact details are correct, and that Funding and Conflict of Interest statements, if any, are accurate. This is the final opportunity to make changes to your manuscript. Further corrections will not be possible after publication. Changes to the author list are not permitted at this stage.

Publication

OnlineFirst publication: This enables us to publish final articles online immediately, without waiting for assignment to a future issue of the Journal. This usually significantly reduces publication lead time. Visit the Sage Journals help page for more details, including how to cite OnlineFirst articles.

Access to your published article: We provide you with online access to your published article. The online access link is provided to the corresponding author for sharing with their co-authors.

Promoting your article

Publication is not the end of the process. Between us, we can ensure that your article is found, read, downloaded and cited as widely as possible. Many of the most effective tactics are those you can do quickly and easily to your network of contacts and peers. Visit the Promote Your Article page on the Sage Journal Author Gateway for numerous resources to help you promote your work.

The Sage Journal Author Gateway has some general advice on how to get published, plus links to further resources. Sage Author Services also offers authors a variety of ways to improve and enhance your article including English language editing, plagiarism detection, and video abstract and infographic preparation.

If you have any questions about publishing with Sage, please visit the Sage Journals Solutions Portal.

You can view our complaints and appeals procedure.

Contact us

You can direct any questions to the journal’s editorial office:

Christine Kovner, PhD, RN, FAAN
Editor-in-Chief, Policy, Politics & Nursing Practice

Nursing.PPandNP@nyu.edu